Ikaroa Councillor Update

Hi all, As I have mentioned at various meetings, there is a discussion paper forthcoming around LIANZA's Governance structure (watch for it in the next couple of weeks). Councillors have been asked to attend meetings in their region to discuss the proposal and gather feedback. At this stage these meetings would need to be sometime between mid-May and the end of May. I am happy to come out to TIG-SIG and EastIn SIG for these meetings, and there will be a meeting in Palmerston North (details to follow). Those in Taranaki and Hawkes Bay, please give some thought to possible dates and venues for later in May and let me know.Also, the Remuneration Survey for 2008 was released sometime ago and I'd like to know if there is interest in having a presentation in Ikaroa on the Survey. Don't forget to register your interest for the Vince Collins Display Workshops, currently proposed for Palmerston North and New Plymouth. See the LIANZA website for details.
http://www.lianza.org.nz/news/newsroom/news1239828417.html
And check out the Ikaroa blog - http://ikaroalianza.blogspot.com/
Any questions? Please contact me.

Heather Lamond Ikaroa Councillor
Massey University Library, Te Putanga ki te Ao Matauranga
Private Bag 11054, Palmerston North 4442
T 64 6 350 5670 extn 7486
F 64 6 350 5645
h.m.lamond@massey.ac.nz
http://library.massey.ac.nz/

Ann Parker

We would like to express our deepest sympathy to Ann’s family and to the extended family as in this time of loss. Ann was a warm, friendly and charming woman who was always willing to go the extra mile. Ann was very knowledgeable and liked by all. She will be missed.We share the sadness on the loss of a colleague, a committee member and friend and we share your sadness at the loss of a wife and mother.
Kim Salamonson

Ikaroa Blog

Ikaroa blog address is:

http://www.ikaroalianza.blogspot.com/

Heather Lamond visit on Professional Registration.

Haether said she had a great time I had last night! Thanks to all the Hawkes Bay librarians for making me so welcome and engaging in the session. We had a good turnout of around 25 who came to hear about Professional registration and the revalidation process. A great time networking with other Librarians ina great atmosphere. Thanks to Sheryl & Her Team for all the help in Hosting this event, especially Sally.

Ikaroa Communique & coming events

Heather Lamond Ikaroa Councillor visit and Talk on Revaildation of Professional Registration

23 Librarians from Public Libraries and Academic Libraries attending the East-in-Sig visit by Ikaroa Regional Councillor (Our Region) and gave an enlightening talk on the revalidation process and the revalidation Journal. A brief guide to locating the Journal Template on the Lianza website and how to fill it out. The 11 BOKs or Body of Knowledge areas were discussed and then a brief discussion workshop on adding some of the activities we have been involved in recently were used as examples.

Points to remember:
*Documents training and development
*Focuses training and development efforts
*Helps assess what you learn.

Read requirements first – give yourself an hour to check out the great info on the LIANZA website at:http://www.lianza.org.nz
Focus on 11 Body of Knowledge elements

Requirements
1. 11 Body of Knowledge areas over 3 years
2. Cover 3/4 Domains of Prof Practice:
a) Currency of professional knowledge
b) Professional practice and responsibility
c) Communication and professional relationships
d0 Professional leadership
3. Assess each entry and reflect on it in your journal
4. Minimum 10 entries per annum

Steps
1. Start now
2. Download template http://www.lianza.org.nz/
3. Read Requirements
4. Start Journal - record daily or weekly the activities in you Journal
5. Check you are covering all areas
6. If know a bok area you have nothing in youcould read a journal article in the area concerned, summarize, reflect on how you can apply it.
7. Form a support Group. East-in-SIG and also Ikaroa and can use the Ikaroa Discussion board on the Ikaroa blog http://www.ikaroalianza.blogspot.com/

When submitting you revaildation you need to include:

*Revalidation Journal.

*Personal Statement summarizing your learning and where your at 1-2 pages.

*Signed stated from Manager / Supervisor that whats in your Journal is true and correct.

*Revalidation application form.

Revalidation

Hi All hows the new year going?
Have you started your journal yet for you revalidation?
At the end of the 3 year revalidation period, individuals seeking re-registration must forward their journal, together with:
a. a Journal Cover sheet - signed statement that information recorded in the journal is true and correct along with a brief self-assessment of their continuing professional development over the period, including any explanation for why the criteria above might not have been met, and
b. a Letter of Verification - signed statement from the applicant's employer (or another registered professional familiar with the applicant’s work and practice) verifying that the information recorded in the journal is to the best of their knowledge true and correct.

Revalidations will occur every three years
First revalidations from July 2010
Professional Development Activities to be entered into an online journal
Reviewed by peer or manager before journal is submitted to Registration Board

5. Organisation, retrieval, preservation and conservation of information

5.Organisation, retrieval, preservation, and conservation of information
Enable information access and use through application of systematic and user-centred description, categorisation, storage and retrieval.
Understand the principles of preservation and conservation, and when and how they are applied, including digital preservation.
Design systems which enable the storage, description and retrieval of information.

This can be achieved by:
Cataloguing; maintaining the databases; information files;
Accessing digital resources such as Time Frames, Papers Past, Matapihi etc.
Preserving and storing archival photographs manuscripts and other relevent material
digitising photographs, documents and other material.
Attending workshops, conferences etc will also count.

4. The information transfer process

4. The information transfer process
Understand the diversity of information needs and information seeking behaviours, especially in a New Zealand context.
Facilitate the development of information literacy and evaluation skills critical to the successful acquisition of information.
Use reference and research skills to provide appropriate information to clients
Foster the joy of reading.

This can be achieved by:
Endeavouring to provide services that meet patrons, student and staff needs- current awareness services; rss feeds; websites with direct links or path finders; devise surveys to determine effectiveness of services.
Provide user education and information literacy skills; reference and research skills; what you do, and what you teach others to do.
Foster the joy of reading! eg Summer Reading Programmes, Literacy Programmes, etc.

3. Assessment of information needs and design of responsive services

Assessment of information needs and design of responsive
services, demonstrated by the ability to:
• Understand the nature of the customer base and information needs of
different user groups
• Identify and evaluate information services and products to determine their
relevance to the client base.
• Design and deliver information services and products
• Assess the effectiveness and value of library and information facilities,
services and products.

This can be achieved by:
Providing responsive services; services that are proactive and reactive in the services they provide; surveying user groups, adapting services to the community needs.

2.Generation, communication and use of information

2. Generation, communication, and use of information
demonstrated by the ability to:
Understand how information is created, packaged, disseminated and used
Identify the impact and opportunities presented by changing information and communication technologies and media on the needs of information users
Understand the role of libraries in the information life cycle including dissemination through digitisation and other avenues.

This can be achieved by:
create catalogues of information using controlled vocabulary; Managing library home pages/ websites; add links from library home pages; manage catalogues on intranets; encourage staff to use blogs and web 2.0 etc. to create information. Relating training in doing this will help count too.

1. Information, Environment, information policy & ethics and history of the field.

1.The information environment, information policy and ethics, and history of the field
Understand the history and changing role of libraries and the information sector in the broader social, cultural and organisational context, and envision their future direction
Comprehend the legal, policy and ethical issues that are relevant to the information sector in a national and international context, including copyright and intellectual property, censorship, privacy, information policies
Understand the relevance of the Treaty of Waitangi to the development and delivery of library and information services and resources
Understand the purpose and content of professional codes of practice.

This can be achieved by:
librarians filling gaps in knowledge by reading books or consulting websites on the history of libraries; TOPNZ’s ‘Informing New Zealand’ is very helpful; keep abreast of copyright and censorship policies; Treaty of Waitangi issues. This can also be achieved by attending courses,
seminars webinars, discussions posts etc. on these issues.

The Body of Knowledge

Body of Professional Knowledge

The library and information management profession encompasses a distinctive area of knowledge and skills that is required for effective professional practice.

Library and information professionals need relevant professional expertise, related personal qualities and must apply a code of professional practice.

This body of knowledge has been derived from IFLA guidelines and adapted to include recognition of indigenous knowledge paradigms specific to Aotearoa.
In a rapidly changing information environment it is essential that these professional skills are kept up to date.

I will look at each body of knowledge in more detail over the coming weeks...

How to achieve it....

11 Body of Knowledge areas over 3 years
Cover 3/4 Domains of Prof Practice
Currency of professional knowledge
Professional practice and responsibility
Communication and professional relationships
Professional leadership
Assess each entry
10 entries per annum

Professional Registration Board

LIANZA PROFESSIONAL REGISTRATION BOARD LIANZA
Vice President, Vye Perrone, announced today the followingappointments to the LIANZA Professional Registration Board:
* Allison Dobbie (Chair) - Group Manager, Auckland City Libraries
* Gail Pattie - Library Manager, University of Canterbury Library
* Johnann Williams - Librarian, Rangi Ruru Girl's School
* Anne Rewiti - Reference and Maori Services Librarian, WellingtonCity Libraries
* Beryl Anderson - Information and Research Services Manager, ESRSpecialist Science Solutions
* Dr Gary Gorman - Professor of Library and InformationManagement, School of Information Science, Victoria University ofWellington
* Spencer Lilley - Maori Services Librarian, Massey UniversityLibrary* Penny Carnaby - National Librarian, National Library of NewZealand
"We are thrilled to have such a high calibre and distinguished group oflibrary and information professionals appointed to serve on theinaugural professional registration board" Ms Perrone said. "The boardhas a good geographical spread and the representation from Maori and alllibrary sectors is extremely positive".

Ways of achieving these entries

Lianza Conference
Digital Forums, ketes, etc
SIG's
Professional Development training courses
Refresher courses
Reading of Professional Journals
In House Training
SIG Committees
SRP Programmes
SRP Committees
Professional Associations
Blogging
EIT, Massey Open Polytechnic Courses, etc
LIANZA Professional Development Courses
Listservs etc if you are using them actively
LIANZA Chairs, Committees etc.

What you have to Achieve Over the 3 Years for Revalidation in your Journal

11 Body of Knowledge areas over 3 years
Cover 3/4 Domains of Prof Practice
Currency of professional knowledge
Professional practice and responsibility
Communication and professional relationships
Professional leadership
Assess each entry
10 entries per annum

Structure of the Revaildation Journal & Key Elements

Read requirements first – give yourself an hour to check out the great info on the LIANZA website at:http://www.lianza.org.nz

Focus on 11 Body of Knowledge

The information environment, information policy and ethics
Generation, communication and use of information
Assessment of information needs and design of responsive services
The information transfer process
Organisation, retrieval, preservation and conservation of information
Research, analysis and interpretation of information
Application of ICTs to library and information products and services
Information resource management and KM
Management of information agencies
Quantitative and qualitative evaluation of outcomes of information and library use
Awareness of indigenous knowledge paradigms (Maori)‏

Minutes of Committee Meeting

COMMITTEE MEETING OF EAST-IN SIG, LIBRARY AND INFORMATION ASSOCIATION OF NEW ZEALAND AOTEAROA. HASTINGS CENTRAL LIBRARY,
5.45 PM 20TH OCTOBER, 2008

PRESENT: Paula Murdoch, Sally Muir, Kim Salamonson, Karen Tobin, Jenny Cutting, Maureen Roache, Ann Parker, Sheryl Reed, Diana Cram, Jeannie Wright. Rachel Jones
APOLOGIES: Sue Fargher, Pat Money (received after the meeting)

MINUTES OF THE PREVIOUS MEETING: Corrections. Paula’s surname should be Murdoch. Moved as a true and accurate record with corrections. Karen/Kim. Carried

MATTERS ARISING: The dinner at the Corn Exchange where Jeannette Birdsall reported on her exchange in Oxford England was very successful. Web 2 training. We discussed Diana Cram’s National Library Course. It is an introductory course. I-Google, wikis, blogs. Cost approx $90.00. 25 maximum attendance. Library people can take up gaps after school registrations. Kim reported on the East-In SIG link on the LIANZA website. The committee list needs updating. His blog is also current.
It will not be possible to have Glen Walker to visit in November this year as it clashes with Conference.

CORRRESPONDENCE: Request from the Conference Committee to sponsor an event or speaker. Declined as we do not have enough money.

FINANCIAL REPORT: Balance is $1278.33 as at 30th September. LIANZA have not passed on our payment for LIANZA member for 2008. When they do we will know who is a SIG member paid via LIANZA.
Ann moved that the financial report be adopted. Seconded by Rachel Jones. Carried
The membership list is now current. Jeannie to check if the 2 HAP people who joined, but missed out on information are on the East-In SIG e-mail list. Jeannie will send everyone an e-mail when the minutes have been completed to look on the East-In SIG page on the LIANZA website, and also remind them to check the Blog.

GENERAL BUSINESS: Christmas function. This could include reports from conference. Karen will give a report. We will try for St. George’s Estate Early December (not 6th) End of November e.g. 29th or 13th December. The latter being the first choice. Jeannie to contact the Restaurant.
Diana Cram is still running her Web 2 course on November 5th and will get back to us regarding the cost. [Yes it is $90] We will use the IT EXPO money to pay for the IT room hire at EIT.
Professional Registration . The Ikaroa Regional Council reported on options for training, and why we should support LIANZA. Heather Lamont (Ikaroa RC) can come next year to talk about PD for the coming year. Plus someone from the Open Polytechnic. End of January or Early February would be good. As this would be an advantage to school library staff intending to enroll with the Open Polytechnic.
Hastings Central Library could host this meeting, but not on an evening when the library is open to the public. 5.30 – 7.30 A tea meeting with food and wine. Ann Parker will research the finger food providers. Sally will contact the Open Polytechnic and Heather Lamont regarding dates.
Ann Parker reported that we need another signatory for the cheque account. Sally Muir will do this.
Another session for Library assistants would be appreciated. May, would be a suitable time. There could be a focus on the backroom work.
A Midwinter event could be at the newly refurbished Taradale Library if it is ready. Ann Parker will talk to the Scholars Restaurant regarding when they open for bookings.
We will invite Glen Walker in July next year. Jeannie to contact him.
The AGM in August will be held to coincide with the Random House Road Show.
Jenny Cutting asked about Professional Development. Could we have something ‘meaty’
Terry Riley from 3M offered to come down in November this year to talk to library managers about a proposition to have instead of a stand at Conference a tour of the regions with a world class speaker. The speaker would come in March 2009. We could charge for this event as we would be responsible for accommodation costs. The meeting closed at 6.55pm.

ONCE YOU ARE RLIANZA

Once you are RLIANZA
3 yearly revalidation process
1.Mechanism for keeping current
2.Proof to employers you’re "with it"
3.Proof to LIM colleagues you’re a career pro

How do we do it?
Keep a Revaildation Journal
- Record journals and article read
- Record In house training
- Record training courses
- Attending Conference
- Networking with other professionals
- SIG Networking