Minutes of Committee Meeting

COMMITTEE MEETING OF EAST-IN SIG, LIBRARY AND INFORMATION ASSOCIATION OF NEW ZEALAND AOTEAROA. HASTINGS CENTRAL LIBRARY,
5.45 PM 20TH OCTOBER, 2008

PRESENT: Paula Murdoch, Sally Muir, Kim Salamonson, Karen Tobin, Jenny Cutting, Maureen Roache, Ann Parker, Sheryl Reed, Diana Cram, Jeannie Wright. Rachel Jones
APOLOGIES: Sue Fargher, Pat Money (received after the meeting)

MINUTES OF THE PREVIOUS MEETING: Corrections. Paula’s surname should be Murdoch. Moved as a true and accurate record with corrections. Karen/Kim. Carried

MATTERS ARISING: The dinner at the Corn Exchange where Jeannette Birdsall reported on her exchange in Oxford England was very successful. Web 2 training. We discussed Diana Cram’s National Library Course. It is an introductory course. I-Google, wikis, blogs. Cost approx $90.00. 25 maximum attendance. Library people can take up gaps after school registrations. Kim reported on the East-In SIG link on the LIANZA website. The committee list needs updating. His blog is also current.
It will not be possible to have Glen Walker to visit in November this year as it clashes with Conference.

CORRRESPONDENCE: Request from the Conference Committee to sponsor an event or speaker. Declined as we do not have enough money.

FINANCIAL REPORT: Balance is $1278.33 as at 30th September. LIANZA have not passed on our payment for LIANZA member for 2008. When they do we will know who is a SIG member paid via LIANZA.
Ann moved that the financial report be adopted. Seconded by Rachel Jones. Carried
The membership list is now current. Jeannie to check if the 2 HAP people who joined, but missed out on information are on the East-In SIG e-mail list. Jeannie will send everyone an e-mail when the minutes have been completed to look on the East-In SIG page on the LIANZA website, and also remind them to check the Blog.

GENERAL BUSINESS: Christmas function. This could include reports from conference. Karen will give a report. We will try for St. George’s Estate Early December (not 6th) End of November e.g. 29th or 13th December. The latter being the first choice. Jeannie to contact the Restaurant.
Diana Cram is still running her Web 2 course on November 5th and will get back to us regarding the cost. [Yes it is $90] We will use the IT EXPO money to pay for the IT room hire at EIT.
Professional Registration . The Ikaroa Regional Council reported on options for training, and why we should support LIANZA. Heather Lamont (Ikaroa RC) can come next year to talk about PD for the coming year. Plus someone from the Open Polytechnic. End of January or Early February would be good. As this would be an advantage to school library staff intending to enroll with the Open Polytechnic.
Hastings Central Library could host this meeting, but not on an evening when the library is open to the public. 5.30 – 7.30 A tea meeting with food and wine. Ann Parker will research the finger food providers. Sally will contact the Open Polytechnic and Heather Lamont regarding dates.
Ann Parker reported that we need another signatory for the cheque account. Sally Muir will do this.
Another session for Library assistants would be appreciated. May, would be a suitable time. There could be a focus on the backroom work.
A Midwinter event could be at the newly refurbished Taradale Library if it is ready. Ann Parker will talk to the Scholars Restaurant regarding when they open for bookings.
We will invite Glen Walker in July next year. Jeannie to contact him.
The AGM in August will be held to coincide with the Random House Road Show.
Jenny Cutting asked about Professional Development. Could we have something ‘meaty’
Terry Riley from 3M offered to come down in November this year to talk to library managers about a proposition to have instead of a stand at Conference a tour of the regions with a world class speaker. The speaker would come in March 2009. We could charge for this event as we would be responsible for accommodation costs. The meeting closed at 6.55pm.